Setting or Modifying an Email Signature in Google Workspace for Education

Accessing the Signature Settings:

  1. Open Gmail: Go to Gmail and login with your school account.

  2. Settings: Click on the gear icon in the top right corner to open the 'Settings' menu.

  3. See All Settings: In the drop-down menu, click on 'See all settings' to access the full settings menu.

  4. General Tab: By default, you should be in the 'General' tab. You can scroll down to find the 'Signature' section.


Creating a New Signature:

  1. Add Signature: Click the 'Create new' button under the 'Signature' section.

  2. Name Your Signature: Give your signature a descriptive name. This is especially helpful if you'll be using multiple signatures.

  3. Compose Your Signature: In the text box, create your signature. You can include:

    • Your full name
    • Your position/title
    • School name (Oasis Academy)
    • Contact information (school phone, email)
    • School logo or department image (if permitted)
    • A professional closing (e.g., Best regards, Sincerely)

  4. Formatting Tools: Use the formatting tools (font style, size, color, alignment) to customize your signature's appearance.

  5. Adding Links or Images: You can add hyperlinks, such as to the school website, or insert images, like a logo, using the respective icons in the toolbar.

  6. Save Changes: After you’re done, scroll to the bottom of the page and click 'Save Changes'.



Modifying an Existing Signature:

  1. Select Signature: Under the 'Signature' section in the 'General' tab, click on the signature you want to edit.

  2. Edit Signature: Make your desired changes in the text box. You can add or remove text, change formatting, or update links and images.

  3. Save Changes: Remember to scroll down and click 'Save Changes' after editing.

Setting Default Signature:

  1. Choose Default Signature: In the 'Signature defaults' section, you can choose the signature you want to use for new emails and on replies/forwards.

  2. Select from Drop-Down Menu: Use the drop-down menus to select your default signatures.

  3. Save Changes: Scroll down and click 'Save Changes'.



Tips:

  • Consistency: Keep your signature professional and consistent with the school's branding guidelines.
  • Simplicity: Avoid cluttering your signature with too many details or images.
  • Mobile Devices: Remember that signatures set on the web might not automatically apply to your mobile app. Check your app settings to configure your signature on mobile devices.